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Notarisation of Contracts and Documents with Notary Office

ການຢັ້ງຢືນຄວາມຖືກຕ້ອງຂອງສັນຍາ ແລະ ເອກະສານອື່ນໆນຳອົງການທະບຽນສານ

General information
Name of formality Notarisation of Contracts and Documents with Notary Office
Type of formality Other
Date of last modification 09.07.2020
Responsible Authorities Notary Department
LSIC All sectors
Who should complete this business formality?
Any individual, legal entity, a domestic, or foreign organization that has entered into contracts or other documents in Lao PDR. This shall include any individual, legal entity, or organization that has entered into contracts or other documents at the Lao embassies and the consulates of Lao PDR overseas on a legal basis.
Qualifications needed by the business to get the formality
1. Submit the contracts or documents that need notarization to the notary officers;
2. Provide accurate, complete, and clear information or evidence about the contracts or other documents that needed to be notarized;
3. Show the identification card or family registration book, or power of attorney;
4. Pay fees and service charges in accordance with regulations;
5. All the contracting parties shall be present during the notarization of their contracts or documentation and those parties shall sign the minutes of the meeting to assure their presence in the form designated by the Notary Office
6. The contracting parties shall have the capacity to conduct the work, if there is no conduct capacity, the parent or guardian must act on behalf of the legal entity, or the organization must have a legal representative or be properly authorized.
Additional Comment
Notarization requested by any individual, legal entity, domestic, or foreign organization shall be undertaken with the Notary Office where; (i) both the Parties live; (ii) the contract is performed; or (iii) where the assets under that contract are situated.

LEGAL FRAMEWORK
Name Number Date Comment
Law on Notary (Revised) 11/NA 26.11.2009 Article 2, 4, 6,7 and 9
Order on Strengthening the Importance of Notarisation Work 10/PM 01.04.2016 Article 1 to 3
Presidential Ordinance on Fees and Service Fees 003/PO 26.12.2012 Article 89

REQUIRED DOCUMENTS FORMALITIES - First time
Name Type Comment
Documents for Notarization Confirmative act
                                                                        Original version and in Lao language 
Request form (format of Notary Department) Confirmative act
                                                                         
 Identification Card or Passport Confirmative act
                                                                        identification of the applicant such as ID, family registration book, passport or other identification documents 
Other related documents Confirmative act
                                                                        other documents that related to the agreements or documents that need to be notarized such as land certificate, including the authentication from land management authority, construction permits, vehicle license and others 

REQUIRED DOCUMENTS FORMALITIES - Renew
Name Type Comment
 
Mean of presentation
Means of presentation At the Authority Offices
Address of authority Notary Department, Ministry of Justice
Processing Time (Day(s)) 3 In the case that the evidence provided is accurate, complete, clear, and true, the notary officers shall consider its notarization within 3 working days after the application is submitted, however it is not always the case. If such contracts and documents used to be notarized once, the notarization will take less than 3 working days. It may be done even within half a day or a few hours if there are not many documents.
 
RENEWAL INFORMATION
Does the formality have a validity or an expiration date? NO
How long will the formality be valid for? (in months) 0
What is the process and conditions to get the formality?
What is the process and conditions to renew the formality?
 
ISSUING FEES
Has application fees? Service fees Certificate fees Application fees Total fees
YES 5000.00 20000.00 5000.00 30000.00
Comments
Refer to the Presidential Ordinance on the Fee and Service Charges (Amended), No. 003/PO, dated 26 December 2012. 
- Article 89: The fee shall be collected per set of documents at the same rate of 20,000 LAK. And the service charge is 5,000 LAK per page. Even if there are two or more languages, the service charge shall still be collected based on the actual number of pages because they will need to check both or all languages. Therefore, it must be collected and kept in two or more languages.
- The service charge and application fee is based on the recommendation of the authority.
 
RENEWAL FEES
Has renewal fees? Service fees Certificate fees Renewal fees Total renewal fees
NO 0.00 0.00 0.00 0.00
Comments

                                                    
     
 

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